Faculty-Type Requirements for Administrative Positions
Per IU policy (ACA-18, Regulation of Clinical and Lecturer Faculty), clinical and lecturer faculty cannot have positions at “or above” department chair.
Therefore, clinical and lecturer faculty CAN be:
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Course coordinators
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Program directors
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Per IU Indianapolis policy (see below), assistant or associate deans except for academic affairs
Tenure-track faculty status is required for department chairs and assistant or associate dean for “academic affairs,” defined as positions with responsibility for:
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Faculty* appointments/reviews
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New course or degree approval
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Program review
*Typically understood as full-time faculty. Clinical/lecturer faculty cannot review full-time tenure-track faculty but may have authority over other clinical/lecturer faculty. Staff can be assistant deans, and also not over academic affairs.
If a position is filled by a NTT, frame the responsibilities as not including faculty appointments, promotion, review; or formal approval of any new degree or course.
Guidance from IU Indianapolis Faculty Guide
Associate Dean:
The duties of an academic appointee as associate dean may be part-time, and the title can be used only in conjunction with a full-time academic [i.e. non-staff] appointment. This is a title used within a school or other academic unit, which is the “appointing unit.” It is not itself a classification.
This position is associated with oversight for administrative work such as teaching, research, civic engagement, student services, financial management, development and so forth. Specific duties are identified for each area of responsibility, such as associate dean for research, for undergraduate studies, for academic affairs, for financial affairs, for external affairs, for development, for technology services, for clinical programs, for civic engagement, and so forth.
Classification:
In general, the appointment may be a full-time academic appointee as lecturer, professor (any rank), clinical professor (any rank), research professor (any rank), or academic specialist or may be a mix of academic and faculty appointment, such as an academic specialist with a part-time co-appointment as a lecturer or assistant or associate professor. In such cases, the associate dean status may be indicated by an additional title only.
In the special case of an associate dean for academic affairs, the rank of tenured associate or full professor is required. Academic Affairs includes full or partial responsibility for academic appointments, promotion, tenure, or annual review of other academic appointees, new course or degree approval, program review, or other functions that directly impact the academic mission of the unit.
Qualifications:
A tenured faculty appointment is required for an associate dean for academic affairs (or other associate dean position with responsibility for academic affairs as defined above). The master’s degree is the minimum academic credential for all associate dean titles. Other requirements appropriate to the particular responsibilities of the associate dean may be added by the school.
Assistant Dean:
Specific duties are identified for each area of responsibility, such as assistant dean for development, for resource management, for facilities, for advising, or for student services. This position/title may be used for administrative duties associated with the coordinating and management functions of the school.
Classification:
The Assistant Dean position may be posted as either an academic position or a professional staff position (Exempt-Individual Contributor or People Leader). If a position is to be Exempt (Individual Contributor or People Leader), it must be at the appropriate rank. If it is an academic appointment, the appointee must qualify for an academic classification. In the instance of academic appointments, the appointee must have a full-time appointment in an academic classification; duties as Assistant Dean may be part-time in combination with other academic responsibilities.
Qualifications:
If position is to be Exempt (Individual Contributor or People Leader), then consultation with Human Resources must be held in order to create the position at the appropriate level. If position is to be academic, the expected academic credential associated with the position is minimally a master’s degree. (If the academic specialist classification is used for the position, a master’s degree is required.) However, in some cases, exceptions will be made for candidates holding only a baccalaureate, based on the duties of the position and relevant past experience of the candidate; in these instances, the appointment will be as an Exempt (Individual Contributor or People Leader).
For questions as to particular positions and responsibilities, contact Office of Academic Affairs at ude[dot]ui[at]rhdaca.
Reviewed and revised: 8/2024.