Faculty Affairs Processes Who Does What

Faculty Affairs Issues: Who Does What?

The best email to send information or questions is ude[dot]ui[at]rhdaca. Send anything urgent to this address.

In addition, someone will always monitor these emails:

• ude[dot]ui[at]aacvas
• ude[dot]ui[at]aao

For the Office of Institutional Equity (OIE), please use the office email ude[dot]ui[at]ydnieio because of differing hours for different staff.

       School of Medicine staff:  try ude[dot]ui[at]nmdadaca for most questions.  

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You may also email the individual whose name is listed.  Please pay attention to out of office notices and re-direct to the office emails above when needed.  

Hiring process approvals:

• Full-time: technical support for using PeopleAdmin: rechelp@indiana.edu
• Full-time: vacancy requests (postings): OIE and Teresa Sosa (advice)
• Interview requests: Karen Lee
• Full-time: offers (visiting or regular, IUSM and others): Karen Lee or Willie Miller
• Adjunct: hire, renew contract: Karen Lee
• Problems, advice: Karen Lee or Willie Miller

Sabbaticals:  

• Processing, status: Karen Lee
• Eligibility (length of service, etc.): Karen Lee
• Problems, advice: Margie Ferguson or Willie Miller
  

Leaves:

• Processing is mainly within the school.
  • Partial leaves  must be handled by Willie Miller and Karen Lee
• Problems, advice: Karen Lee, Margie Ferguson or Willie Miller
• Advice on disability accommodations: Margie Ferguson (use the OIE site for formal requests)

Retirement or resignation:

• Emeritus requests (send to ude[dot]ui[at]rhdaca): Karen Lee 
• Phased retirement requests (send to ude[dot]ui[at]rhdaca): Karen Lee 
• Problems, advice: Willie Miller or Karen Lee

Reappointments:

• Processing: Karen Lee or if unavailable, Chad Beckner
• Letters, notifications: The campus does not send routine reappointment letters.  If a faculty member requests one specifically, email ude[dot]ui[at]rhdaca
• Involuntary  non-reappointments: Willie Miller
• Problems, advice: Willie Miller

Promotion and Tenure:

• Technical processing: Karen Lee
• Chair, dean, committee support: Willie Miller
• Workshops: Willie Miller
• Mentoring and candidate support: Willie Miller or Margie Ferguson
• Policy: Willie Miller or Margie Ferguson

Faculty reviews/assessment/problems:

• Annual review process: Willie Miller
• Third year reviews: Willie Miller    
  
• Performance problems: Margie Ferguson or Willie Miller

PEOPLEADMIN QUICK REFERENCE:

• Posting (vacancy):  OIE, Teresa Sosa
• Interview requests:  Karen Lee
• Waivers:  OIE
  • Waivers with offers:  Karen Lee for the offer
• Hiring proposals (offers):  Karen Lee (and Jay Gladden)
  • Offers with tenure require an extra step and approval by Chancellor Ramchand

KUALI ACTION LIST QUICK REFERENCE:  All of these are Karen Lee OR Willie MIller

Contact ude[dot]ui[at]rhdaca if anything gets stuck.

• Admin posts/acknowledge
• Create summer pay/acknowledge
• Hire employee AC2/acknowledge
• Hire employee AC1/acknowledge
• Renew contract/AC2/approve
• Terminate employee/acknowledge
• Transfer employee/acknowledge
• For AC3s, campus final approvers (Biannca and Mike) will check for the presence of the IU Indianapolis SAA agreement form.

Reviewed and revised: 7/24/2024