Summer Pay for 10 month Academic Appointees
This is interim guidance based on preliminary results of the summer pay audit conducted in 2022-2023. Any needed changes will be made and clarifications added after the final report and discussion during summer 2023.
Please note: 12 month academic appointees do not receive 'summer' pay. They may do 'overloads' or receive other supplemental payments. 12 month appointees who have externally funded grants do not receive extra payment for research; those funds offset their salaries.
The word "limit" is used to indicate the total amount in summer pay relative to the individual's 10-month base pay.
Yet to be answered:
- Whether a regular administrative supplement during the academic year can be used to increase this denominator; e.g. if salary is $70,000, and one receives $500/month for being a director, is the 'base' pay that governs the limit $70,000 or $75,000?
- Whether payments paid during the summer for work done during the academic year count against the limit.
Appointees can receive pay for these activities:
- Teaching
- Research
- Administration (special projects or roles)
If ALL payments received are for TEACHING, then the current limit is 27% of base pay (example: $70,000 base pay; limit is $18,900)
If payments are for research or for any combination of teaching, research, and administration, the limit is 32.5% of base pay ($22,750).
The faculty member is responsible for these things:
- Informing any unit from which they will be paid about their total commitments in the summer. Most errors in summer pay arise when a faculty member is being paid from multiple RCs.
- Informing the fiscal officer or supervisor of the
dates when research or administrative work will begin and end (for teaching, this information is already available.)
- These dates must include May and August if the total compensation for that task is more than 22.5% (June and July have 9 weeks; 2.5% x 9 is 22.5%).
- Ensuring that the dates, work, and pay are consistent with effort certification for external funders.
E-docs will be entered with:
- Type of pay (research, teaching, or administration), with appropriate detail such as the name of the course, the name of the funder, or the administrative responsibility.
- Start and end date
- Total amount
- The amount will be paid out in equal installments across all involved months. This does not exactly correspond to when work is done but is consistent with e-doc and fiscal functionality.
Prepared May 2023; to be revised later in summer 2023. Questions, contact ude[dot]ui[at]rhdaca