Partial Leave Scenarios
Full-time academic appointees (AC1s: tenure-track, clinical, lecturer, research scientist, research associate, and non-fellowship postdocs) are eligible for paid medical leave and (except for visiting and postdocs) paid family leave. These can be taken on a partial basis.
The following illustrates how this might work:
Family Leave
- If parental, must finish by 6 months from date of birth or adoption
- Full pay
- 12 weeks full leave
- 10-month: leave cannot cover summer months; leave includes break time (December–January) and starts August 1 unless definite tasks are assigned
Family Formation Scenarios
|
Work Percentage |
Leave Percentage |
Weeks of Full Pay |
|
20% |
80% |
15 |
|
30% |
70% |
17 |
|
40% |
60% |
20 |
|
50% |
50% |
24 (max is 24 weeks) |
If 12-month employee:
- Employee takes partial leave for entire 6 months allowed: work percentage thus is 50%
If a 10-month employee, baby is born in July or August:
- Employee takes partial leave for the entire fall semester (August–December = 5 months = 21 weeks): work percentage thus is 40%
If a 10-month employee, who gives birth (medical leave) August 15:
- 6 weeks fully paid medical leave, fully on leave: 2 weeks before, 4 weeks after (middle of September)
- Employee takes full leave for 12 weeks: middle of December
- No need for partial leave, as it would only extend into mid-January anyway (6 months after birth)
Family Support Scenarios
A medical provider must verify the medical necessity of the person being cared for, the time frame of the need, and the employee must affirm that nobody else is available to provide care.
- Person being supported needs assistance morning and afternoon for 2 hours each = 40% leave; maximum of 20 weeks
- Person being supported needs medical transportation and assistance with appointments 1 day per week = 20% leave, maximum of 52 weeks (1 year)
Medical Leave Scenarios
A health provider must describe the person as being capable of working part-time, and, of not being capable of working full-time, and the time frame of this medical condition. Medical leave is for six weeks at full pay. An additional nine weeks at half pay is possible: contact Faculty Affairs at ude[dot]ui[at]rhdaca in this situation.
Six weeks divided by percentage of leave.
|
Work Percentage |
Leave Percentage |
Maximum Weeks of Full Pay |
|
20% |
80% |
7.5 |
|
30% |
70% |
8.6 |
|
40% |
60% |
10 |
|
50% |
50% |
12 |
|
60% |
40% |
15 |
|
70% |
30% |
20 |
|
80% |
20% |
30 |
Partial Duties:
- A lecturer with a 4-4 load, for 40% work could:
- Teach two classes but attend no meetings, have no advisees, do nothing else that semester (excused from service)
- Teach one class, attend meetings, do course coordination or other service or administrative work one day per week/equivalent
- A tenure-track faculty member with a 2-2 load, for 40% could:
- Teach two classes but have no research or service responsibilities (if pre-tenure, extension of tenure clock)
- Teach one class, keep research going at half-pace, attend no meetings
- Continue effort on grants, have no teaching or service responsibilities
- For most full-time faculty, teaching one course would constitute 20% effort
- A research associate or research scientist for 50% could:
- Work two days one week, three the next (or 2.5 days per week)
- Work four hours per day each day
For questions by faculty, contact the school HR business partner to start documentation and requests. All partial leaves must be entered into the system through Office of Academic Affairs/Faculty Affairs, not by the school.
Reviewed and revised: 10/2023.